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Finance Assistant
Reports to: Finance Manager
Location: Cairngorm Mountain
Role Overview
Purpose of job
We are seeking an analytical and organised Finance Assistant to join our team. The Finance Assistant will support the finance department by performing various administrative, financial and IT tasks. The ideal candidate will have strong numerical aptitude, excellent communication skills and the ability to work efficiently in a fast-paced environment.
Roles and Responsibilities
The Finance Assistant role is to provide essential support to the Finance Team by assisting with various accounting and financial tasks. The Finance Assistant will help facilitate smooth operations within the finance team, contributing to the overall efficiency and effectiveness of the financial processes. Additionally, the finance assistant provides a crucial role in supporting the organisations financial health and objectives.
In discharging theses accountabilities, the Finance Assistant is responsible for:
Duties and responsibilities
- Purchase Ledger and Cashbook maintenance using Sage 50 Professional
- Maintaining and opening accounts for new suppliers
- Raising and processing purchase orders
- Posting invoices and allocating to purchase orders
- Processing suppliers’ payments, individual invoices and routine payment runs including domestic/international
- Frequent communication with suppliers regarding invoices and payment queries
- Analysing and posting accruals, prepayments and other journal entries
- Preparing monthly reports adhering to deadlines and extracting data from the systems
- Creating and maintaining numerous spreadsheets
- Reconciling and posting daily income from various departments
- Bank reconciliation – managing and reconciling various payment streams
- Petty cash maintenance
- Updating cashflow on spreadsheets
- Assist with IT support
- Maintain the IT asset register and record any changes with equipment and programs
Person Specification
Experience
- Prior experience of working with Microsoft Excel
- Previous accounting/finance role experience (preferred)
- Prior experience working with Sage 50 Professional (preferred)
- Prior experience working with a booking system
Skills
- Excellent IT and customer service skills
- Proficiency in Microsoft Excel and Sage 50
- Strong analytical and problem-solving skills
- Knowledge of financial regulations and compliance standards
- Excellent attention to detail and accuracy
- Ability to prioritise tasks and manage time effectively
- Strong communication and interpersonal skills, both online and face to face
- Ability to work alone, and to work well under pressure
Personal Attributes/Behaviours
- A highly motivated individual with initiative and a positive, proactive approach to challenges
- Flexibility to adapt to an ever-changing environment
- A team-player
- A car-driver to get to our mountain location in the Cairngorms National Park
The role will require a reasonable degree of flexible working to meet the operational needs of the business, which operates 7 days per week, 364 days per year and is variable in nature due to seasons.
Company Background and Culture / Location Overview
Cairngorm Mountain, managed by Cairngorm Mountain (Scotland) Ltd is a popular snowsports destination in Scotland, located within the Cairngorms National Park, and has been offering snowsports for over 50 years. In winter, the resort is a commercial ski operation. In Summer, the Resort serves as a tourist destination. The surrounding area attracts over 1.8 million annual visitors predominantly in Summer with the Resort itself attracting circa 200,000 annual visitors.
Cairngorm Mountain Resort covers 1,418 hectares and can attract over 120,000 skiing and snowboarding visitors in the busy winter period. The Resort is an internationally renowned area of scientific interest. Cairngorm Mountain and surrounding areas contain unique natural habitats and wildlife protected by EU legislation.
In the summer, the Resort transforms as the snow melts and becomes a hub of activity, from guided walks to the mountain summit, to generic visitors and a family market looking for activities to undertake.